Introduction

As an Executive Assistant supporting our company’s co-founders, Khwan and Simon, in both their professional and private lives, your mission is to provide seamless, efficient, and proactive administrative support that enables our co-founders to focus on high-leverage tasks. You will expertly manage communication channels, coordinate schedules, and oversee essential logistical tasks. You are driven by a passion for clear communication, problem-solving, and a commitment to excellence and you will uphold the company's core values.

Responsibilities

Manage communication across Slack, email, and messaging platforms for Khwan and Simon
Handle various administrative tasks such as booking flights, planning travel, coordinating venues, purchasing items, and running personal errands as requested by the CEOs
Own calendar management for both business and personal schedules for Khwan and Simon
Keep tasks organized and moving forward, ensuring follow-through and completion
Gain a deep understanding of the company’s business operations to help you work more effectively
Provide general administrative support to other team members, when necessary
Track expenses and monitor business and personal accounts, preparing simple monthly summaries
Provide general support to the team and assist with ad hoc requests
Help plan Khwan and Simon’s weekly schedules to ensure they prioritize high-leverage activities for the company

Requirements

Fluent in English (required) and a native Thai speaker (required), with impeccable communication and strong writing skills
Based in Chiang Mai (preferred)
Minimum 2 years of experience in high-level executive assistance
Experience working in a tech or startup environment; prior experience at a technology company is a plus
Proven ability to manage multiple tasks and priorities in a fast-paced environment
Proven proficiency and confidence in remote work environments
Ability to handle sensitive information with the utmost professionalism and discretion
A champion of Ling’s Company Values
Based in Chiang Mai (preferred), or able to travel to Chiang Mai within a 1–2 hour flight

Skills

A proven multitasker, unfazed by a fast-paced setting
A proactive problem-solver, spotting and solving issues before they arise
Strong analytical and execution skills—able to quickly understand new requests and challenges, and solve them efficiently with high quality
Tech-savvy with proficiency in using productivity tools such as Google Workspace, ClickUp, Slack, ChatGPT, and other emerging AI technologies
Self-driven, resourceful, and comfortable working independently without constant direction
A quick learner, adaptable and receptive to feedback

Benefits

13 Thai national holidays
17 personal holidays
Group Health, Life & Accident Insurance after successful completion of probation
Social security (if in Thailand)
Annual performance-based salary review and bonus
Wellness reimbursement - (gym, massage, or other wellness programs)
Mental health support program (access to 2 psychologist sessions per month)
Annual health check-up allowance
Coworking space reimbursement for remote employees
The possibility of home office, remote work, and work & travel
Regular workshops for on-the-job learning and training
Support for relevant external seminars and professional courses
Friendly and collaborative team culture
Regular team events & outings
Annual company trip (Thailand or overseas)
Life milestone recognition
Free Ling App Premium access
Free coffee, food, and snacks in the office
Casual and friendly work environment (t-shirts and jeans welcome)

How To Apply

As part of the application process, we would like you to record a brief 2-minute video introduction to help us get to know you better.

Please include the following in your video:

A brief introduction of yourself - name, background, and a few personal details
Why you’re interested in this position
A highlight of your relevant skills or experience that make you a great fit for the role
(Optional) Any personal interests or passions that help us understand who you are

Uploading your video:

Once your video is ready, please upload it to Google Drive
Ensure anyone can view the video via the Google Drive link
Paste the link to your video into the application form

About us

Founded in 2016, Ling is one of the fastest-growing tech companies in the world. Our mission is simple: we want to unite the world by connecting people from different cultures. That's why our team developed the Ling app - a language learning app focused on offering high-quality lesson content for Asian and Eastern European languages.