Senior Assosicate, PMO

Ninja Van is a tech-enabled logistics organisation, backed by marquee investors including GeoPost, Alibaba Group, and B Capital Group.

Launched in  Oct 2014 , covering 6 countries including Singapore, Malaysia, Philippines, Indonesia, Vietnam and Thailand 

We are dedicated to provide assistance and resources to better cater to the unique needs and wants of both small and large scale shippers alike. Our priority is to take the hassle out of the parcel delivery so that our shippers can focus on their business growth.

In Q4 2023, we expanded our services to include B2B transportation to offline touchpoints such as modern trade stores, convenience stores, and offices, as well as launched our cold chain logistics business in various countries. Leveraging our extensive skills and logistics experience, we help enterprises enhance their logistics solutions, delivering better value and speed.

For more information, visit

Why Join Us?

Innovative Environment: Be part of a tech-enabled logistics company that uses advanced technology to simplify parcel delivery, allowing businesses to focus on growth

Rapid Growth: Join a dynamic team in a company that is continuously expanding its presence and services across Southeast Asia. We recently launched our B2B distribution transport and cold chain logistics business, leveraging our extensive logistics expertise to help enterprises solve their logistical challenges.

Supportive Culture: We are dedicated to providing the assistance and resources needed to meet the unique needs of both small and large-scale shippers. Our goal is to eliminate the hassle of parcel delivery, ensuring our clients can concentrate on their core business.

Diverse Opportunities: With operations in multiple countries, you will have the chance to work in a diverse and exciting environment, contributing to impactful projects that drive real results.

Employee-Centric: We believe our employees are our greatest asset. Expect competitive compensation, opportunities for professional development, and a culture that values and recognizes your contributions.

What you will be doing?

RFI Management

• Support the Head of Operations Excellence in developing and implementing strategic initiatives to optimize operational processes and drive continuous improvement
• Gather client requirements regarding current vehicle usage, types of products, daily pricing, expected pricing, and operational zones.
• Analyze gathered information and propose standard pricing with profit margins for sales

RFP Coordination

• Collaborate with cross-functional teams to identify opportunities for efficiency gains, cost reduction, and service enhancement
• Conduct data analysis and provide insights to inform decision-making and drive performance improvement initiatives

RFQ Handling

• Develop quotes for approval, send proposals to clients, and negotiate pricing if necessary.
• Collaborate with Solutions Design to revise designs if pricing is not accepted by the client.

Implementation Support

• Coordinate kick-off meetings with Operations, Transport, and other relevant teams
• Liaise with Transport for vehicle types, routes, and loading points as per Solutions Design
• Collaborate with Operations Development for daily reporting requirements
• Work with Finance to establish billing conditions, timelines, and invoicing specifics

Go-live and Monitoring

• Ensure smooth transition and performance evaluation during the initial stages of implementation.
• Monitor and report on the performance of clients during the initial implementation phase
• Other duties may be assigned as necessary so long as the duties assigned are reasonably related to the job/position and do not exceed the equivalent of a full- time load, as defined in this Agreement.

What are we looking for?

Experience Required

• At least 2 years of PMO experience in any industries but prefer logistics or B2B related

Education / Qualifications

• Bachelor Degree in any field

Skills / Attributes

• Proficient knowledge of Microsoft Office Applications
• Expected to understand operations reasonably well in order to close sales successfully
• Proven track record in negotiation, interpersonal and communication skills that enable self to engage at all levels of the organization, both internally and externally

Functional Competencies

• Continuous Improvement Management Level 3
• Stakeholder Management Level 3
• Process Improvement and Optimisation Level 3
• Project Management Level 4
• Project Execution and Control Level 4

Core Competencies 

• Communication Intermediate
• Building Inclusivity Intermediate
• Customer Orientation Intermediate
• Influence Intermediate
• Interpersonal Skills Intermediate
• Leadership Intermediate
• Problem Solving Intermediate

Language Requirements

• Good command of spoken and written English. [Basic understanding] 

Why Join Us?

We are committed to creating a supportive and rewarding work environment. Our employees are our greatest asset, and we strive to offer a compensation package that recognizes and values their contributions.

Submit a job application

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