Cost and Contract Officer

About the Company:

Our client is a leading organization in the construction and infrastructure industry, recognized for its commitment to excellence in delivering large-scale developments. The company specializes in high-value projects across residential, commercial, and mixed-use sectors. This is an exciting opportunity to join a dynamic team and contribute to successful project execution through effective cost and contract management.

Job Responsibilities:

• Pre-Contract & Procurement:
• Support the development of tender strategy and procurement plans in line with project timelines.
• Prepare RFQ documents, BOQs, tender addendums, and commercial clarification logs.
• Coordinate with design, construction, and HSE teams to ensure scope completeness.
• Conduct tender analysis and prepare comparison tables.
• Assist in negotiations with contractors, suppliers, and consultants prior to award.
• Draft LOI/LOA, recommendations, and approval papers for internal governance.
• Verify contractual compliance, including insurance requirements and warranties.
• Contract Administration:
• Support the preparation and execution of construction contracts, subcontractor agreements, and service contracts.
• Ensure consistency between contract clauses, specifications, drawings, and appendices.
• Maintain and update contract registers, deliverables schedules, and key contract dates.
• Track contract conditions and monitor obligations, KPIs, LAD, and variation workflows.
• Assist the PD/CM team in clarifying scope boundaries between trades to prevent gaps or overlaps.
• Cost Control Management:
• Assist in budget planning, cash flow forecasts, and commitment tracking.
• Maintain cost registers and project spending logs against approved budgets.
• Review contractor monthly progress claims, variation orders, and payment certifications.
• Liaise with QS on measurement verification, VO breakdowns, and supporting documents.
• Provide commercial insights on contractor performance vs contract terms.
• Reporting:
• Consolidate inputs from design, supervision, QS, and CM teams for monthly reports.
• Prepare internal commercial dashboards for PD/ExCom presentations.
• Coordinate externally with contractors and consultants to close commercial actions.
• Maintain commercial filing, correspondence, letters, and claims documentation.
• Support periodic audits and compliance requests from partner/joint venture stakeholders.
• Contract Close-out:
• Assist with final account negotiation, claim resolution, and contract settlement.
• Coordinate the collection of warranties, as-built documents, manuals, and guarantees.
• Compile defects, DLP commercial records, and security/retention release paperwork.

Preferred:

• Experience in high-rise / luxury developments.
• Experience in JV or multi-stakeholder environments.
• Familiarity with IFC drawings, BIM models, and multidisciplinary coordination.
• Knowledge of claims management, time extensions, and LAD mechanisms.
• Strong English communication skills (spoken and written).
• Ability to work under pressure and manage strict tender timelines.
• Good negotiation, communication, and stakeholder management skills.
• Meticulous, organized, solution-oriented, and proactive in identifying risks.

Requirements

• Bachelors degree in Quantity Surveying, Engineering, Construction Management, or related field.
• Good command of spoken and written English.
• Strong skills in driving for results and able to work to tight deadlines.
• 37 years of experience (Officer level) in cost estimation, quantity surveying, or budget management.
• Experience working with medium-to-large-scale building projects (residential, hotel, retail, or mixed-use).
• Familiarity with contract forms (FIDIC, government forms).
• Strong understanding of BOQ measurement, cost plans, rates analysis, and variation methodology.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint), cost control tools, and document systems.