Workplace Administration (Ooca Clinic)

Job Overview

The Workplace Administration position is primarily responsible for supporting administrative tasks, internal coordination, and clinic operational support to ensure smooth and efficient daily operations. This role supports the team in documentation, coordination, and operational activities within the company, while also assisting with customer service and basic customer coordination as assigned.

• Manage and organize internal documents, including operations-related and general administrative documents
• Support reimbursement processes, collect receipts, and prepare related documentation
• Monitor office supplies and coordinate purchasing when necessary
• Maintain and update internal records and documents in an organized and accessible manner
• Support the Operations Assistant Manager with documentation, coordination, and administrative tasks
• Prepare materials, documents, and equipment for company activities, offsite events, or exhibitions
• Coordinate with internal teams, vendors, and related parties to support daily operations
• Provide general administrative support and perform other assigned tasks as required by the company
• Respond to customer inquiries and provide basic coordination through company communication channels
• Provide information regarding clinic services and coordinate with relevant teams when necessary

Requirements

• Quick Learner, open-minded, tech-savvy, and like to learn new things.
• Can comprehend well in English because most of the documents are in English.
• Basic use of Microsoft office (Word, PowerPoint, Excel and etc.) or Google Workspace tools, i.e., Google Doc, Google Sheets, Google Slide, Google Drive, and Panda Doc (for signing documents)
• Willing to learn and master Notion.so because it’s our company's main tool for documentation.
• Able to travel and stand by at office.
• Service-minded and polite
• Fast and attention to detail
• Adventurous and patient
• Ability to work under pressure.
• Positive attitude with team spirit
• Comfortable with asynchronous communication through Email, Discord, and Notion
• Passionate about our mission and people, and keen to learn and develop best practices for people management community building.

Benefits

• Company mobile phone / phone number as per job requirement
• Group health insurances
• 6 days for holiday leave allowance
• Mental Health counseling sessions with psychiatrists and psychologists through Ooca platform
• Provident Fund (condition applied)
• Annual Health check-up (condition applied)
• MOU with The Government Housing Bank for Home loan special Interest rate
• BYOD policy, personal laptop with less than 3 years old will is eligible for 1000 THB/month subsidy (registration required)